Why Huddle Rooms Are Key for Modern UCC

Huddle rooms have become more common in today's modern workplaces. These rooms usually average between 100 and 144 square feet in size and tend to hold around six people at most.

Because of their size, you might wonder why you'd use one to conduct meetings. However, many reasons account for why this meeting space format works so well. One of the primary reasons huddle rooms are growing in popularity is that there isn't always a pressing need for large conference rooms at companies that hire many remote workers.

Yet, the collaboration between local office workers and those in remote locations still require some type of space for video collaboration and face-to-face interaction. Here are three benefits to using huddle rooms.

1. You can have private group collaboration sessions.

 

As more companies use open offices or co-working spaces, there aren't as many places to conduct private collaboration sessions for small groups. Open floor plans can be too distracting, with so many employees interacting or talking nearby. Likewise, these small team meetings can be disruptive to the rest of the team who aren't participating. With flexible work schedules, it can be challenging for anyone to find quiet time.

A huddle room provides a private space for attendees so they can talk freely, debate issues, and brainstorm on projects with both in-person and remote team members. Similarly, the rest of the office can continue working and talking so no one's productivity or creativity drops.

2. Small meeting spaces can help create more efficient meetings.

 

Today's meetings need to be shorter, smaller, and self-contained in order to maintain productivity levels. This way they are more efficient and leverage the advantages of collaboration. Huddle rooms provide the space to start and stop ad-hoc collaborative meetings at any time. You don't have to face the hassle of setting appointments just to work together on a project.

The close proximity in these small rooms encourages dialogue. People may feel more close and connected to colleagues in the meeting. It's a casual enough feeling to put the group at ease without detracting from the need to get work done.

Most companies have more than one of these collaboration spaces to accommodate various meetings throughout the day. This keeps larger, traditional conference rooms accessible for more formal meetings. It decreases the chance any one group has to wait to hold a meeting.

3. Huddle rooms are a perfect fit for the modern UCC suite.

 

Huddle rooms are excellent places to tap your suite of unified communication and collaboration (UCC) tools and include remote team members for larger collaboration sessions. When you do this, remote workers get more access and face time, which makes them feel more included and motivated.

Huddle rooms can be wired to provide popular UCC features so that connectivity isn't a struggle. These easy-to-use and cost-effective communication tools facilitate screen-sharing and help meetings start faster.

Remote-friendly collaboration tools include cloud-based audio, web, and video conferencing. Other common tools are team chat, content sharing, app integration, and high-quality audio. All of these collaboration technology options offer a consistent experience across all types of connection points like desktops, laptops, and mobile devices.

Planning a Huddle Space with GoTo

 

If you don't have one of these meeting rooms already, now is the time to think about how you can add one or more of them to your office space! It only requires a small investment in UCC technology and physical space to create these productive meeting areas at your company. Our out-of-the-box conference room solution, GoToRoom, is a best-in-breed hardware and software bundle that ensures privacy, meeting efficiency, and greater remote team inclusion. To learn more, visit goto.com/room.

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