Conference Room Systems for the Modern Office
Conference rooms vs. huddle rooms – what’s the difference?
Huddle rooms are often workspaces designed with video conferencing in mind. The tables and seats are arranged around widescreen monitors, conference phones and high-quality webcams to accommodate remote workers. Many larger conference rooms also come equipped with telepresence equipment, but since most meetings at work involve only a handful of people, the intimacy of the huddle room is more ideal.
The best conference room systems are plug-and-play video conferencing solutions, easy for IT to set up and for employees to use. They make the online experience in the meeting room – as well as in-person conversations – more effective and collaborative.
The advantages of conference room solutions for businesses
Conference calls have long been a business favorite for good reason.
Equipped to connect
Quality video conferencing platforms enables employees to interact face to face, no matter where they work. These remote connections are essential for building rapport and trust, and it’s why every conference room needs a full-featured room solution – whether that’s an all-in-one kit or a simple integration that adds online collaboration to existing devices.
The vast array of conference room systems and capabilities also makes things tough for employees. You learn one system type only to stumble across another in a new conference room. Fortunately, modern room solutions have been optimized to save time so that anyone can simply step in and get started – without instructions.
For IT admins looking to furnish new meeting rooms, the buying process for conference phones, conference cameras and room systems can be overwhelming. The sheer number of manufacturers, providers and protocols makes it hard to know what’s best, not to mention easy to install. Newer solutions remove steps by bundling pre-configured devices for a turnkey experience.
More productive meetings
Today’s workforce relies on technology to collaborate, and today’s conference room systems offer the whole toolkit, including web conferencing, one-touch audio and video and real-time screen sharing. The result? Stronger communication, better outcomes and a real return on your investment.
Why choose GoToRoom?
Ready to go on day one
Integrations for existing setups
High-quality video and screen sharing
All the conference room system features you could ask for
Local content sharing
Conference Room Systems Frequently Asked Questions
- How much is the GoToRoom bundle?
The GoToRoom bundle includes both hardware costs and a subscription fee. Please contact a GoToRoom sales specialist to learn more.
- How many people can join a GoToRoom meeting?
In person, that depends on your room size. For the smaller GoToRoom option, we suggest up to six people, and for the larger option, up to 10. But when it comes to the online attendee count, the number is far greater. The attendee limit is 250 when you’re hosting from your GoToRoom account. If you’re using your GoToMeeting license, that number varies depending on your chosen plan.
- What are the conference room system requirements?
You’ll need an HDMI display (with an HDMI cable), an Ethernet cord and power outlets to set up a GoToRoom kit. If you opt for the larger GoToRoom option, you’ll also need a powered Ethernet jack. If you do not have one or are unsure, we can help determine your needs and provide an optional adapter.
- How do I set up the calendar integration for my conference room?
Connecting your calendar to GoToRoom is a two-step process. First off, you’ll need to authorize Cronofy Enterprise Connect, a third-party service that helps seamlessly integrate your Google or Office 365 calendar with GoToRoom. Then, in our Admin Center, you can add calendars to your desired rooms. That way, when attendees schedule a meeting and book a room, they can view their upcoming sessions directly from the in-room hardware!
- Can I use other devices with GoToRoom?
Not at this time. GoToRoom is designed as an all-in-one hardware and software kit, so each piece works together. However, if you have your own hardware already, you can take advantage of InRoom Link for GoToMeeting Plus, which connects H.323 and SIP-supported devices with our online meeting service so participants in the video conference room can easily join a session with co-workers or customers anywhere.