Step 1. Sign in to your account
Setting up conference calls or online meetings requires that you register an account with GoTo Meeting. GoTo Meeting offers a free 14-day trial so you can get a feel for the service before you commit to anything. Once you have an account, sign in to access your options on the “My Meetings” page.
Step 5. Edit details and invite attendees
Use the “My Meetings” page to invite attendees. You can come back to edit details and invite more attendees at any time. Optional plug-ins also allow you to schedule meetings directly through Outlook or Google Calendar.
Step 2. Schedule a meeting time
On the “My Meetings” page, click the “Schedule” button under the “Schedule a meeting” section. A new window will open in your browser. Use the available options to select a date and time for the conference call, and designate whether the meeting will be reoccurring. If you have attendees across different time zones, make sure that you set your meeting for a time that works well for everyone. We recommend Thursdays at 12:00 pm / 3:00 pm.
Step 6. Start the meeting
If you’d like to host a non-scheduled meeting right away, you can do that from the “My Meetings” page. Just click “Start your meeting,” and then click “Share” to send meeting details to your attendees. To begin a scheduled meeting, go to your meeting history, find the correct meeting and click the “Start” button.
Step 3. Choose your audio options
From the same window, click the “Audio” tab to access your audio options. From here you can select whether to use your computer’s built-in audio, such as a microphone and speakers, or use your own conference call service. GoTo Meeting also provides long-distance and toll-free number options, as well as the Call Me feature.
Step 7. Access your control panel
During your meeting, you can access a range of options from the control panel on the right side of your browser window. Here you will also have access to the complete list of conference call attendees.
Step 4. Set permissions and passwords
There are two other tabs you can access in this window: “Co-organizers” and “Password.” From The “Co-organizer” tab you can designate whether anyone else involved in the call should have the same permissions as the host, allowing them to direct and control the call from their own computer. And, if you’d like an extra layer of security, you can set a password via the “Password” tab and then send the password information to your attendees.
Step 8. Conduct the meeting
Once you’ve finished your conference call, check with your attendees to make sure that there aren’t any questions or concerns. Share the call recordings with all participants.
Step 9. Follow up
Check up on your attendees shortly after the webinar, preferably within 24 hours. Ask whether there are any more questions or requests.
